Customer Complaints Procedure

Our goal is always make you feel welcome and we contstantly strive to understand and meet your needs.

We want to get it right every time without fail – but occasionally, things don’t go as planned. If this happens, we’d really like your feedback so we can explain and if necessary, apologise to you, but we can also improve our service.

We have an established internal procedure that we adhere to and must be followed in accordance with The Property Ombudsman (TPO) guidelines. The TPO will not consider your complaint until our internal complaints procedure has been completed.

Our aim is to resolve any grievance or issue you may have and hope these can be swiftly resolved at the initial stage.

Initial Stage – Head of department

You should in the first instance, raise any grievance you have with the office you have been dealing with. It may be the case they suggest meeting you in person at our office or in your home. The head of that department will do their best to resolve any matter to the best of their ability within 5 working days of the verbal notification of your issue.

Stage 2 – Branch Manager

If you remain dissatisfied, the next stage would be to submit your grievance in writing to the Branch Manager about the employee you wish to make a complaint about. Please request a copy of our Complaints Procedure which will provide you with the necessary contact details.

Your grievance will be acknowledged within 3 working days and then investigated thoroughly in accordance with our established internal procedures. A formal written outcome of the complaint will be sent to you within 15 working days. If we require longer than this timescale, we will advise you in writing and confirm our revised response date.

Stage 3 – Managing Director

If you remain dissatisfied with the result of our internal investigation, please write to the Managing Director at the following address:

48 Holborough road, Snodland, Kent, ME65PB

Again, your communication will be acknowledged within 3 working days and a full review will take place.

Following the conclusion of this review, we will write to you with a final written statement within 15 working days.

Final Stage – The Property Ombudsman (TPO)

If you are still not satisfied after the last stage of the in-house complaint procedure (or more than 8 weeks has elapsed since the complaint was first made) you can request an independent review from The Property Ombudsman without charge. You can refer the matter in writing to:

The Property Ombudsman
Milford House
43-55 Milford Street
Salisbury
Wiltshire
SP1 2BP

Web : www.tpos.co.uk

Tel : 01722 333306

Please note the following:

You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.

The Property Ombudsman requires that all complaints are addressed through this in-house complaint’s procedure, before being submitted for an independent review.